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Spaces and Technology

Where to book study rooms and other spaces in the library. Information on checking out Chromebooks, calculators, and audio/visual production equipment

Equipment Lending Policy

Equipment Lending Policy

  • Equipment is available to borrow in person at Bowman Library during our operating hours.
  • Equipment may be checked out by anyone with a valid Menlo College ID card: students, faculty, and staff.
  • Equipment will be checked out to an individual, and not a group. Individuals must bring their valid Menlo College ID card to the Circulation Desk to borrow equipment, which will be held until the end of the checkout period. ID cards will be returned when equipment is checked back in. This individual accepts full fiscal and custodial responsibility for the equipment during the loan period. See “Technology Replacement Charges” for more details

  • Checkout periods are 2 hours.

  • Renewals are subject to availability/demand, up to a full day.

  • Extended checkout periods for Chromebooks and calculators for up to a semester are available. Consult with a librarian.

  • A user must have a reservation for a DIY Recording Studio to check out audio/visual recording equipment. Audio/Visual recording equipment is to be used inside the library only and cannot be taken off premises.

  • Certain A/V equipment is loaned in a bundle: item, power cord, case, etc. All items in the bundle must be returned and checked in.

  • Users are expected to set up and operate equipment. Library staff can provide technical support when available.

 

Technology Replacement Charges

  • There is a replacement charge, plus a processing fee, for any damage to, or loss of equipment. See Available Equipment for replacement fees.
  • If parts of a bundle (e.g. the power cord and case) are not returned and the missing part can be replaced individually, the replacement charge will reflect the cost plus processing. However, if the missing part cannot be replaced and its loss renders the full item unusable, the full replacement charge will be assessed.

Chromebook Checkout

Chromebook Use Policies

Chromebooks are available for checkout and can be borrowed on a first-come, first-served basis from the Bowman Library Circulation Desk. Chromebooks are connected to the Menlo College wireless network. Headphones may also be requested at the Circulation Desk. Work on Chromebook storage is in the cloud; printing is not available from Chromebooks. As with personal devices, students can email or share documents in Google Drive to print from Library desktop computers.

At certain times, Chromebooks may not be available for checkout in the event they are needed for classes conducted in the Library's classroom or elsewhere on campus.

Chromebooks can be checked out for 6 hours at a time, and may be renewed. The following may not be done on a Chromebook:

  • Copy or download anything to the hard drive. To save your work use a Google Drive account or a USB flash drive.

  • Change the system configuration.

Long term Check out

Students whose personal laptops are not working, or who need access to a laptop for a longer period of time may borrow a Chromebook and charger from the library for several days up to a full semester. 

Students seeking a longer term check out should ask at the front desk to speak to a Librarian. Students will fill out a form, agree to a due date no later than the last day of the semester, and check out devices on their Library account. Students are responsible for the devices during the relevant borrowing period. Any issues with the devices should be reported to a librarian as quickly as possible. If necessary, the Library will take back the problematic Chromebook and issue a replacement.